FY17 Grassroots Mini-Grants

Since 2012, Grassroots Mini-Grant funds have been available as a component of the Hampton Youth Violence Prevention initiative to support community based grassroots programs that address youth violence. Currently, the Grassroots Mini-Grant Fund Program offers funding for projects that support the work of groups to implement collaborative efforts to provide positive activities, services and programs for youth in the City of Hampton (City).

Eligible Applicants

Eligible applicants, under this solicitation, include grassroots organizations, community-based organizations, or neighborhood groups with income under $50,000. This solicitation is not open to local governmental agencies, schools, or fee for service based businesses. Review our general grant policies document for more information.

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Budget Form and Narrative

Mini-Grant Training Session:

The Youth Violence Division will host a mini-grant training session on April 14, 2016, from 6pm-7pm, at 100 Old Hampton Lane, 2nd Floor, Hampton, VA 23669. The purpose of this session is to provide a detailed overview of the grant process and requirements. This will be a great an opportunity for applicants to ask clarifying questions.

Let us know you will be attending by completing our online RSVP Form now.

Eligible Project Proposals and Use of Funds

  • Proposals must present clear evidence that proposed programming will benefit youth who reside in the City of Hampton.
  • Funds may be used to support new prevention or early intervention programs.
  • Funds may be used to expand or replicate existing programs
  • Funds may be used for limited focus/time- limited projects.
  • Proposals should utilize evidence based strategies that address youth violence.
  • Proposals should have a clear sustainability plan.
  • Applicants seeking to expand or replicate an existing project must be able to demonstrate progress and success in what has been done through the life of the project.
  • Collaboration is highly encouraged.
  • Projects eligible for funding must address one or more of the priorities listed below as they relate to youth violence prevention or early intervention:
    • Individual Risk Factors
    • Family Risk Factors
    • Peer and Social Risk Factors
    • Community Risk Factors

Project Proposals Examples

Examples should address leadership, goal setting, decision making, training, employment readiness, and communication skills through a variety of strategies designed to redirect and support positive behavior, and prevent risk taking behaviors.

Project Period

The project period for grant award recipients is July 1, 2016 and ends June 30, 2017.

Award Amounts

Up to $10,000 per organization will be awarded.

Matching Requirements

Grant award recipients must provide at least 25% in matching resources based on the following guidelines:

  • The grant match provided must have a direct relationship to the project being undertaken.
  • Eligible forms of match include: in-kind donations, cash contributions, volunteer labor, and reductions in cost or donated materials or services.
  • Donated or volunteer labor shall be valued at the rate published by the Independent Sector (http://www.independentsector.org) for the previous calendar year. The rate shall be adjusted as new rates are published.
  • Donated professional services will be valued at the full cost of the service provided. Professional services are services a person provides for paid employment that are then offered at a reduced rate; the difference between what the professional normally charges and what they charge may be counted as matching funds. These services must have a direct contribution to the project in order to be counted as match.
  • Documented match activities that are related directly to the planning, outreach, and development of the project prior to the approval of the grant application, may also be used towards the project’s match requirement.
  • Match obtained in excess of the requirement may not be “banked” for use on future projects.

Unallowable Expenses

  • Funds may not be used to supplant existing funds. Supplanting means to replace existing funds used for a specific purpose with these grant funds.
  • Food expenses that are related to the delivery of evidence based programs for youth should not exceed $7 per person.
  • Operating costs associated with typical operation are not allowed (insurance, auditing expenses, etc.).
  • Activities directly related to fundraising or political contributions.
  • Projects that have already been completed.
  • Funds may NOT be used to sustain existing programs, staff salaries or replace existing equipment.

Reporting Requirements

Applicants who are awarded grant funds must comply with reporting expectations to include quarterly financial reports, progress reports and a project completion report. Guidelines will be provided.