Criteria: Ceremonial documents issued by the Hampton City Council should be connected to Hampton in some way - honoring a Hampton citizen, recognizing an event being held in Hampton, commemorating something which occurred in Hampton, and/or requested by a Hampton group (local chapter of a larger organization).
Ceremonial item requests will require two weeks’ notice with the exception of requests made by family members who have recently lost a loved one.
Letters will be used to acknowledge occasions to include birthday celebrations, anniversaries, family reunions, welcoming groups, retirement celebrations, congratulatory occasions and condolence occasions.
Please complete and submit the protocol form if the Mayor, Vice Mayor or a member of Council is being asked to attend an event to read the ceremonial document and/or give remarks.
Proclamations will be reserved for special recognitions. The Mayor and/or Clerk must approve a proclamation request before a proclamation is issued. The Mayor and/or Clerk may deny proclamation requests considered to be controversial or which do not meet the stated criteria. In those situations, a letter may be prepared instead. Annual/repeat proclamations requested by groups, organizations and City Departments will be permitted.