Request a Speaker/Document

GENERAL INFORMATION:

Criteria:  Ceremonial documents issued by the Hampton City Council should be connected to Hampton in some way - honoring a Hampton citizen, recognizing an event being held in Hampton, commemorating something which occurred in Hampton, and/or requested by a Hampton group (local chapter of a larger organization).  

Ceremonial item requests will require two weeks’ notice with the exception of requests made by family members who have recently lost a loved one.

LETTERS:

Letters will be used to acknowledge occasions to include birthday celebrations, anniversaries, family reunions, welcoming groups, retirement celebrations, congratulatory occasions and condolence occasions.  

Please complete and submit the proclamation/letter request form.

Please complete and submit the protocol form if the Mayor, Vice Mayor or a member of Council is being asked to attend an event to read the ceremonial document and/or give remarks.

PROCLAMATIONS: 

Proclamations will be reserved for special recognitions.  The Mayor and/or Clerk must approve a proclamation request before a proclamation is issued.  The Mayor and/or Clerk may deny proclamation requests considered to be controversial or which do not meet the stated criteria.  In those situations, a letter may be prepared instead.  Annual/repeat proclamations requested by groups, organizations and City Departments will be permitted. 

Please complete and submit the proclamation/letter request form.

Please complete and submit a protocol form if the Mayor, Vice Mayor or a member of Council is being asked to attend an event to read the ceremonial document and/or give remarks.